CORPORATE GOVERNANCE OVERVIEW STATEMENT CONDUCT OF ANNUAL GENERAL MEETING (AGM) The AGM is the principal forum of open dialogue with shareholders. The notice and agenda of AGM together with the proxy form are given to shareholders within the prescribed timeframe before the AGM. Each item of ordinary business included in the notice of the AGM will be accompanied by an explanatory statement on the effects of the proposed resolution. The Company’s 111th AGM was held on 7 June 2024 through live streaming via the Remote Participation and Voting (RPV) facilities provided by the Company’s share registrar. All the Ordinary Resolutions tabled at the AGM were duly passed by the shareholders of the Company. During the AGM, the CEO presented a comprehensive review of the Group’s performance during the financial year. There was active engagement between the Board and shareholders and there was opportunity for shareholders to have real-time interaction with the Board and the CEO. Questions which were posed by shareholders were then responded to. The complete minutes of the AGM detailing the meeting’s proceedings including issues or concerns raised by shareholders and a summary of the key matters discussed were published on the Group’s website. CORPORATE GOVERNANCE FOCUS AND INITIATIVES The Board is committed towards the continuous enhancement of governance practices throughout the Group. In 2023, the Group undertook the following activities: 01 02 03 Independence of the Board It is acknowledged that having objectivity in the boardroom extends beyond quantitative measures such as the number of INEDs and their respective tenures. In order to harness the collective wisdom and counsel from greater participation of INEDs, INEDs have access to key gatekeepers of the Group, such as external and internal auditors to discuss or share concerns about the Group and exchange views on potential improvements in governance. Boardroom Diversity The Board recognises the importance of diversity in averting ’groupthink’ and ‘blindspots’ in the deliberation and decision-making process. Acknowledging gender as a key facet of the various diversity dimensions, the Board is committed to developing a corporate culture that also embraces the aspect of gender diversity. Professional Development of Directors During the year under review, Directors were provided with the opportunity to develop and enhance their skills and knowledge. They attended various training programmes to keep themselves abreast with changes in legislative promulgations and in the areas of leadership, governance, finance, management and industry practices. The Board through the NRC was satisfied with the type of programmes attended by each Director during the year to enhance their knowledge and performance. Board of Directors, Management and secretariat members participate at BPlant’s 111th Annual General Meeting at The Bousteador, Mutiara Damansara, Selangor Boustead Plantations Berhad 110
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